Out of the box, there’s no denying that this technology has the potential to enhance the performance and productivity of any organisation; however, this doesn’t make the process of updating to Office 365 any less of a challenge. To ensure the smoothest move possible, seeking expert advice sooner rather than later is always the safest route.
There are a wide range of key factors involved with a successful Office 365 update, and it’s essential to make the right decisions first time around because many of these steps cannot easily be reversed. Due to the numerous programs and capabilities that Office 365 offers, full migration can seem like an overwhelming task to take on – but it’s certainly worthwhile in the end.
Painstaking research is a must for any business looking to get the most out of their software, and it is certainly never advisable to rush into the migration process without first gaining a solid understanding of the various steps that need to be executed at each stage. This is why Microsoft recommends the support of experienced Office 365 migration specialists for any business who may be struggling to get to grips with the process
We speak to countless IT managers and professionals that are looking to tailor Office 365 to the specific needs of their business, yet face a variety of distinct set of challenges in doing so.
Often, the first hurdle is deciding on the nature and scale of migration that is the best possible fit for that particular business – whether that’s an immediate migration, a staged migration, or a hybrid approach. Some businesses find that a more basic approach that focuses solely on the program’s built-in tools is the way to go; however, for those companies looking for a customised tool specific to their own needs, a hybrid platform that caters to the needs of both in-house and remote staff, then a third-party solution such as Bespoke Excel can lend a hand.
Let’s take a closer look at each option:
Immediate Migration – Also known as cutover migration, this option allows a business to transfer their existing program data into Office 365 in one fell swoop. A key point to consider is the number of users that are planning to use Office 365 within a particular business. The more people an organisation has, the greater the challenge is to move all their data at once without any issues.
Staged Migration – As the name suggests, this approach allows you to migrate your existing data in manageable batches. It is definitely a preferred, if not necessary, approach for those businesses who require large quantities of data to be transferred to Office 365.
Hybrid Migration – Organisations that employ workers both in-house and remotely may require a different setup to those listed so far. Hybrid migration to Office 365 is a more complex process that requires technical knowledge of active directory synchronisation to put in place. The end result may take a little more time, but it is often far more beneficial to the businesses that require it.
Before you push the button on your own Office 365 implementation process, there are certainly a number of key things that you should have in place. Ensuring you complete the recommended steps on a qualified Office 365 checklist will always lessen the chances of making a serious mistake further down the line.
For instance, it’s vital to consider the possibility that a system error may occur at some point during the migration process, usually due to data or file corruption. In the event of this, it’s essential to have a secure backup in place so that you can readily restore your previous data with no hassle. Microsoft Office 365 doesn’t offer this recovery protection out of the box, so it’s vital to have a stored inventory of all your assets – such as shared databases, libraries and site collections – before going ahead.
Certain businesses also need to ensure they remain in line with legal or technical compliance when migrating data to a Cloud-based system, which may prove to be a stressful stumbling block if not clarified sooner rather than later. The process of data migration can take up a lot of your bandwidth which, if not managed correctly, may result in a far longer process than you initially envisioned.
If your business is facing any of these challenges, or you wish to find out more about the services that Bespoke Excel provide, get in touch with our team of expert Office 365 migration consultants today on 0161 883 2655.